Printing Purchase Orders

Refer to Purchase Orders for general information and a list of field references.

Purchase orders print using the forms management version only. There is no pre-printed form option available.

There are two ways to print an open purchase order.

1. You can use the Print command options that appear when you finish adding a new purchase order or changing an existing purchase order. After selecting the Print command option, additional command options will appear to allow you to print or choose from a set of other print options.

2. You can print the open purchase orders for a range of expected dates from Print Open Purchase Orders.

Note: In order to display the print dialog questions after finishing the purchase order, you must have set the Purchase Order, Receiver, and/or Vendor settings to Y in the purchase order (displays as PO) column of Purchasing Options.

If you have eContacts and the e-mail printer prompt enabled to allow the user the ability to send transactions via e-mail, the distribution list of eContacts that are filtered for the appropriate roles and vendor for this transaction will appear. From the list, select the audience that is to receive this transaction and press F10 to close the window.

What prints on the purchase order will vary based on the purchase order type, and the settings for each type in Purchasing Options and Item Info.

Available fields are:

Header

• Purchase Order – The purchase order number 
• Date – The purchase order opened date
• The payment due date, based on the terms assigned to the purchase order
• Purchased from – The vendor name, address, and primary phone number
• Ship to – The name and address, based on the location entered in the purchase order header. If the location is blank, the ship-to address will be the company’s address based on the Net•Yield license registration information.
• Printed – The date and time the purchase order was printed
• Expected – The expected purchase order arrival date
• Received – The received date if received
• Buyer – The buyer ID
• Reference Number – The vendor invoice number 
• Freight Costs – Prepaid, or collect
• Shipping Carrier – Freight on board (FOB) and carrier assigned to the purchase order

Purchase order line items

• Quantity Orders – The quantity ordered and unit of measure 
• Product description
  • Item ID and name
  • Physical location
  • Line text
  • COOL
  • Lot number
  • Slot number
  • The ordered quantity on the lot
  • The pricing quantity on the lot
  • The stocking quantity on the lot 
  • The weight on the lot
  • The unit purchase cost on the lot
  • The item info lot attributes
  • The old item ID
  • The tally line
• Pack – The stocking unit of measure description 
• Quantity Purchased – The received quantity
• Price per unit – The unit cost based on the invoicing unit of measure
• Extended Price – The total value of the purchased quantity

Note: In purchase orders a "___" will proceed any field that was not entered (item info, lots, COOL, etc.). Receiver copies will have underscores for the quantity to inventory.

Message box

• Weight – The total pounds received 
• Terms description
• Payment due date
• Total dollar value of purchase order 
• If vendor type additional charge equals the vendor on the purchase order– amount of charge
  • Total for vendor
• Purchase order messages as defined in Purchasing Options - Messages.
• Additional charges
  • Ledger account and cost center charges are distributed to 
  • Cost adjustment type
  • Allocation method
  • Total per cost adjustment type
  • Total additional charges
• Footer – Either the image or footer notes for the purchase order form.

For more information on the Purchase Order option see Purchase Orders.

Security Required : Purchasing - Purchasing Inquiry